So, as we move through the steps below, those are the phrases you'll see most often.Īnd before you move onto the steps, if you need help exporting your Outlook contacts at some point, check out our guide. The Outlook application itself uses the terms Contact Group (Windows) and Contact List (Mac) on its ribbon, in its menus, and in its support documents. Use a contact group (formerly called a "distribution list") to send an email to multiple people… The terms are used interchangeably.Īs a matter of fact, the Microsoft Office support site now offers up the term "Contact Group" as opposed to "Distribution List": There really is no difference between a contact group, contact list, email group, or distribution list when talking about Microsoft Outlook. Outlook 2019 & 2016: Import Contact Group List By Mitch Bartlett 7 Comments If you find yourself with a contact group list file (.MSG file) that you would like to import into Microsoft Outlook 2019, 2016, or 365 you may wonder how it’s done.
Where to save microsoft outlook contact groups how to#
Here's how to create a group in Outlook for both Windows and Mac.ĭifferences Between Contact Group, Contact List, Email Group, and Distribution Lists If you've never done this before, we're here to help. Once the group is set up, you can just pop it into the email and contact several people with a single message. In the Contact Group window that opens, enter. Creating an email group for a distribution list in Microsoft Outlook can save you a lot of time. Creating a Contact Group In Contacts view in Outlook, select New Contact Group from the Home tab on the Ribbon. You may use groups for your project team at work and your immediate family members at home. Select Create, and then New Message to Contact.Sending emails to a group is more common in both our business and personal lives. To send mail in Outlook 2010, from the Home tab, selectĮmail.Click the category to which you want to send email.To view by category in Office 2010, from the Home tab,Ĭlick the drop-down arrow in the "Current View" section and selectīy Category.To send email to all the Contacts in a category:
Note: Individual Contacts can belong to more than one You can also create your own category byĬlicking All Categories at the bottom of the drop-down list.
Consequently, individual Contacts that you have notĬategorized will display with "none" when viewed by category. Once they are categorized, you can send email toĬategory. To do this, you must first categorize the Contacts you want Most people tend to save the new contact group in the contacts folder. If you want to send email to or arrange meetings with people on yourĬontacts list without using your Personal Address Book or personalĭistribution lists, you can use the category function in Under My Contacts, select the folder in which you want to save the contact group. Information here may no longer be accurate, and links may no longer be available or reliable.
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